Questions
1) When I go into journal entries to input a number of entries, only one line is showing on the screen. Is there a way to see all the entries (at least per month) while inputting? If no, what is the best way to review all the entries and/or to review the work in process.
2) Where are check numbers inputted when entering disbursements?
3) I am only able to input disbursements by account number...then the account description is provided automatically. Can this be reversed and I put in the account and the account number comes up automatically?
4) Is there any way to have the date of transaction, account number, account description and the amount of the transacation all on one line? It seems like I am on the wrong screens for client write up of cash receipts and disbursements.
5) When inputting checks, will the next check number automatically come up, or will every check number need to be inputted.
6) If you can input entries by account name, can the program be able to auto fill in the account name by using the first few letters inputted? An example of this is the disbursement is to Write Up Program, can I just start to type Wr...and the system will recognize the name and complete the name?

Answers
1) If you are talking about the 'journal entries' screen - it only shows the entries associated with a specific reference which is probably why you are seeing only one line. All three entry screens are interchangeable for entering any type of transactions. I would recommend that you use the 'journal entries' screen when you have a bunch of entries related to a specific reference - like month end adjusting entries (AJE1, AJE2, etc). When you are doing regular entering of disbursements and receipts I would use the 'Alternate GL Transaction Entry' which lets you see all of your work, totals multiple distribution entries and maintains a 'balance' at the top of the screen.

2) Check numbers are entered in the 'reference' field and they will increment automatically.

3) This is not a bad idea but I have never had this request. Some of the program does work this way but not the account entry field - for instance: you can enter part of an employee's first or last name in the employee number field it will display the closest matches. You can get this functionality by using the 'Automatic General Ledger Transactions' . You can set this up 'on the fly' after you have made an entry on the alternate transaction screen by clicking on the 'create auto gl transaction' button on the bottom of the screen. This allows entry of a code that can be associated with a specific description, gl account and even amount. These codes are 'by client' but can be copied from client to client using the 'copy client selectively' utility. The full version of the 'automatic general ledger transaction setup' is in the setup menu near the bottom - automatic general ledger transaction. The idea is that you enter the first few characters of the description that you want to use and then type in a description and gl account that you want to appear when you select it from the list. Once the list is built you would enter the first few letters of your account description and it would fill in the account number and populate the description leaving you in the amount field.

4) Use the Alternate General Ledger transaction screen for entry and you will get your entries all on one line.

5) Once a check number is entered it will increment automatically unless you click the 'multiple distribution button' or hit the F3 button. If you have a 'multiple distribution' - more than one transaction with the save reference or check number - the system will total those at the top of the screen.

6) See number 3 answer.